Formatting Text In Microsoft Word Comments Too Small' title='Formatting Text In Microsoft Word Comments Too Small' />Mastering Styles and Document Themes.For the last lesson in this Geek School series, were going to show you how to use Styles, Style Sets, and Themes to save a lot of time when formatting your documents by creating reusable settings that can be applied to all of your documents.Styles.Up until now, youve been learning about how to create documents and implement formatting bit by bit.In other words, you create a document and changes you make are typically localized.In this lesson, we step back a bit and show you how styles can take the work out of creating a consistent look and feel that you can control from a central location rather than having to needlessly apply changes to each and every part.Styles are very useful for generating a table of contents but that is but only one use for them.WordTips is your source for costeffective Microsoft Word training.Microsoft Word is the most popular word processing software in the world.FullText Search in SQL Server and Azure SQL Database lets users and applications run fulltext queries against characterbased data in SQL Server tables.This topic.The main function for styles is to allow you to quickly set titles, subheadings, section headings apart from one another by giving them unique fonts, font characteristics, and sizes.By grouping these characteristics into styles, you can create documents that have a consistent look without having to manually format each section header.Instead you set the style and you can control every heading set as that style from central location.With styles you can Apply a consistent look across the whole document instead of having to format each section individually.Automatically number section headers.Apply same font to the entire text body.Apply the same font to header sections.Use a consistent paragraph spacing.Pick a default color scheme for Smart.Art, charts, and shapes.Pick from a number of pre designed styles use them as your own and modify them.Lets go over some examples to give you a better idea of what some of these mean.First, note the Styles section on the Home tab.It expands to reveal more Click on the small arrow in the lower right corner for a floating Styles panel.This windows stays visible so you can use it as you work through your documents.You can move it outside the application window, and also dock it right or left side of it.The style dialog box like format shape floats independent of Microsoft Word.That means you can move it outside the document to make more room or even more it to a second monitor if you are using dual monitors.Click options and you can select how the styles pane is shown and sorted Each style can be applied differently and you can hover over the symbol to the right to see exactly how it is applied.If you click on that symbol, you are presented with a dropdown options menu, which gives you further control over the styles in your current document.You can modify a selected style, which will apply to all instances of that style throughout the document.In this case, there are 1.Here you can also select or clear all instances of that style, and remove it completely from the style gallery.Along the bottom of the pane are three buttons, which have some pretty important functions.New Style.If you click new style the resulting dialog box will let you create a new style using existing formatting.As you apply new characteristics to the style, you can see how it will look in the preview.You can dig into the nitty gritty specifics of the style including the format, such as if you want it to have bullets, borders, fonts, text effects, and so on.From there, you can add the style to just that document, or you can add it to the template so every document has that style from there on.Style Inspector.Use the style inspector to inspect styles throughout your document.This feature is useful for stripping formatting or further changing it.You can also click each style for a drop down options menu, allowing you to modify and build a new style, select all instances of that style in the document or completely clear them.Click the bottom left button to show the reveal formatting pane to see how your document is formatted.This is somewhat similar to or at least hearkens back to Reveal Codes in Word.Perfect.Manage Styles.The manage styles button allows you to quickly edit styles such as to modify their appearance, reorder their recommended order of appearance, restrict which ones are available, and set new defaults to current styles.Its useful to know how to take control of your styles because used well and wisely, they can give you a lot of power with your documents.Style Sets.The Design tab brings all of the formatting options you can apply to a document in one place.Document Formatting section shows you how the heading and text would look if you pick one of the combinations there.Each of these combinations is called a Style Set.If you briefly hover over each style set, the formatting of your document will change to preview how it would look.If you click on the style set, it will be applied to your current document.This is non destructive, so if you dont like the new style, you can just as easily change it.Similar to other sections throughout Word, if you click the scrollbar on the right edge, it will expand to a full menu.Further options at the bottom allow you to reset your style set to the default or save your current style as a new set.The right side of the document formatting section contains functions for changing your colors, fonts, paragraph spacing, add effects, and set your changes as the default style set.Changing the colors simply means that shapes, Smart.Art, charts, and text will affected.There are plenty of built in color schemes to choose from, however, if none these strike your fancy, or you have specific colors you want to use, you can click Customize Color at the bottom.Here youll have virtually limitless choices, and you can save your new custom color set and use it later.The Fonts menu contains predefined schemes that you can select based on the old Office theme, or a font family.Select Customize Fonts at the bottom of the menu to quickly create a new custom set based on your personal favorite font family.In the screenshot below, we see you can assign a heading font and body font and then give it a name, save it, and then apply it to your current and future documents set as default.If you choose a new font style, you can see it reflected in the font section of the Home tab.Paragraph Spacing contains a variety of built in styles, which should please all but the most picky.Again, to see how your document is affected by these, you can hover over each one and the changes will be previewed in your document.Note the Custom Paragraph Spacing option at the bottom of this menu.The effects menu allows you to quickly change the effect of design elements such as shapes, Smart.Art, and charts.If you want to preserve any changes to your style set permanently as the default, then you can click set as default.A dialog box will appear asking you to confirm.Finally, if you want to use a custom style set in the future, but you do not want to apply it as the default.You can save it as a template file.Right click on the style set and then Save.Note, well cover templates shortly.Here you should simply know that if you want to use your new custom template in the future, you would only need to double click on the.Word.Note the option Add Gallery to Quick Access Toolbar simply means that if you want quick access to the document formatting gallery, it can be accessed from the QAT at the top of the Word window.Modifying Styles.Suppose we only want to modify Heading 2.For example, lets say we want to center, bold, and italicize it.The quickest way to do this would be to change the selected style, then right click on that style in the Styles section on the Home tab, in this case Heading 2, and select Update Heading 2 to Match Selection.All instances of Heading 2 will now reflect your changes throughout the document.Themes.The style set you are greeted with when you click on the Design tab comprises the Office theme.Other themes can be accessed by clicking on the Themes button on the left of the Design tab.A theme comprises a whole new bunch of style sets, each with its own fonts, color, spacing and anything else previously discussed.Note at the bottom, there are further options to rest the theme to the template, browse for custom themes on your computer, as well as save the current theme, assuming youve altered or customized it, as a new theme.This is different from saving a style set.Remember, a style set saves as a template file.Sections Headers and Footers in Microsoft Word.A Watermark is an element that appears behind text and is usually.It is often text but may be an image.It is a confusing feature.Watermark in Word is part of a header.It is placed in the.Header of the first Section.They are discussed in this chapter because they are inserted as a part of a.Watermarks equate to problems with headers.The screenshot above shows the route you need to take from the Format.Printed Watermark choice.Format Background.Printed Watermark.When you do this, you get the dialog box shown below.Note that you can type text or choose a picture.You can also use the.Watermark inserted by Word.If text, you can.Gray semi transparent.You can have the text.I typed in Attorney Work.Product and left the default settings for diagonal gray transparent.The result is shown below.You can save a Printed Watermark as.Auto.Text. The templates available.Auto.Text cannot be saved in a document, only in a template.Once saved, it can be used as can any other Auto.Text.This is not.Word 2.To save a.Auto. Text you can press the AltF3 keyboard shortcut.An image or picture can also be used as a Printed Watermark.Images.Word Art or other drawings.Problems that can arise and some work arounds If you are having a problem with Watermarks you need to.Watermarks are in the header.Headers are Section.Watermarks are part of Sections as well.If the headers in different Sections are not linked at the time.Watermark is inserted, the Watermark will be inserted into only.Section and Sections with headers linked to that Section.You will need to go into the first Section header view it and.Watermark image.This will not seem like it is in the.Header because of its placement, but it is Copy that to the Clipboard and paste it.Headers.You can avoid this problem if you insert the Watermark before you.Note, though, that once the headers are unlinked.Watermark by simply using the Watermark.You cannot have more than one Watermark, designated as such by.Word in a document.You can, though have multiple images that look.Watermarks even in the same headers so long as they.Watermark button in Word.If you want a Watermark on only one page, you must place it.You check remove Watermark and nothing happens or the.Watermark continues to show on some pages.This is because some of.Watermarks you are seeing were inserted as graphics and not.Insert Watermark button.See 2 4 aboveYou want vertical text not Horizontal or Diagonal or some.Use Word.Art to create what you want and then either.Word.Art as a picture and then insert.Watermark function as a picture.If you do the latter.Word.Inserting a on only the first.Remember, Watermarks are images that are in headersfooters.If you insert a Watermark using the Background dialog it will.In Word 2.If you have different first page checked in your Page Layout.Watermark, select the Watermark by clicking on it.If after you insert the Watermark, you switch on the different.If you want a different Watermark on different pages, all except.Background dialog.If you have multiple Sections in the document, be aware of the.Section remember.Section has settings for three different headers, whether they.Watermarks are a creature of headers.Watermarks are images, generally set to be semi transparent.The Format Background Watermark method inserts one such image that.If you want something different from this, you must start dealing.This makes things more complex.Problem Watermark does not appear on all pages.If you use the Format Background Watermark method it will appear.If you have multiple headers previous ones may be blocking your.Watermark.Go into the header on the page where the Watermark appears.Click on it to select it.Copy it.Go to the header on a page missing the Watermark.Paste and position it.Repeat 4 and 5 as needed.Problem I want a Watermark on only one page.Remember, Watermarks are a creature of headers.If you want your Watermark to appear only on one page other than the.If you want it only on the first page, you can insert it in.Cut the Watermark it is a graphic of some.Word.Art from the header and then paste it behind the text.Blue Bird Ikimono Gakari Midi Download Classical .Problem I want multiple Watermarks on a page or in a document.Remember, Watermarks are a creature of headers.You can only insert one Watermark in a document using the Background.You can insert multiple images including Word.Art in a header.Create images for your Watermark, go into the relevant headers and.Problem Watermark Does Not Show Up in Print View but does printWatermarks inserted by Word are image files.If they are text, they.Word.Art or in a Text Box.Word treats them as images.There is a setting in Word dating back to Word 9.This speeds up display and was.Check this Option setting.Here is the dialog box from Word 2.Tools OptionsPage Margins are Section properties.They are set in the.Page Layout dialog.To change the indents of one or more.One feature allowed for margins is mirror margins.This.It allows for a binding area in documents.However, it does not work in Landscape.Sections if what is desired is to have the binding edge.That would require.A workaround is.Margins in Landscape Pages in Microsoft Word.More on margins to follow.Why is the spacing off in the footer of a landscape page Check first to see if there are Section breaks setting off the.Even though the footer will look the same as previous, that option.After turning it off, move the center tab to 5.Continue to the following Section and, again, turn off same as.The page number was formatted to show A, B, C.Its not appearing in.Although the number was formatted correctly, it was not inserted.First.I cant see the headers and footers.If you are in Normal View, it is necessary to click View Header.Footer.If you switch to Page Layout View Word 9.Print Layout.View Word 2.Double click in the.HeaderFooter toolbar will be accessible.The Section break doesnt allow me to have both portrait and.Unfortunately, Word will not allow this by the use of a.Section break.To achieve the desired effect, you must insert a text box.Note Everything that follows.I have the codes for Page 1 of 3 x of y in my headerfooter.It is.Or, I get Page 1 of 1.Page 2 of 2, Page 3 of 3, etc.Unfortunately this feature doesnt work very well.There are a number.The best work around that I have heard of is to use a.Cross Reference for the Y of Page X of Y.Put a bookmark on.Insert. Compact Disk Club Escape Download Free here. Cross Reference to insert the page number on which that bookmark may be.Other things to do include.Turn off background printing.Turn off display of hidden text if you have any in your document.View the document in Print Preview Page Preview mode including the.For more on this see.For more on bookmarks and cross references see.Complex Legal Documents.I set my document for a but that headerfooter.Or, I have Different First Page set so I dont have a headerfooter on.Do you have Section breaks Each Section has its own first page.The settings for headersfooters are separate for each Section but are.Section is continued.Actually, each Section can have up.Different odd and even and.Different first page also on the Header Footer Tools Design.When you have multiple headers footers, each type must be.Section.This gets especially complex if you have multiple Sections on a.Thanks to.
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